SOP: Grant of Leave to Cadets

Standard Operating Procedure (SOP)
For Grant of Leave to Cadets

This SOP lays down the procedure and guidelines to be followed for the grant of leave to cadets. It ensures uniformity, discipline, and accountability in the leave sanctioning process.

1. Types of Leave

• Casual Leave: For personal reasons, emergencies, or family functions.
• Medical Leave: Granted on production of medical certificate from an authorized doctor.
• Special Leave: For extraordinary circumstances, subject to approval of Principal/Commandant.

2. Procedure to Apply

1. Cadet submits leave application in prescribed format, signed by parent/guardian.
2. Application must be routed through the Class Teacher / House Master.
3. Final sanctioning authority: Principal / Commandant.

3. Guidelines

• Leave will not ordinarily be granted during examinations, training sessions, or important school events.
• Cadet must report back on the stipulated date and time.
• Extension of leave will be considered only on valid grounds with supporting documents.
• Unauthorized absence will invite disciplinary action.

4. Documentation

Following documents must accompany the leave application:

• Parent/Guardian signature.
• Medical certificate (for medical leave).
• Contact details of parent/guardian during leave period.

5. Responsibility

• Cadet must ensure timely return.
• House Master to keep records of all leave applications and returns.
• Principal/Commandant to review and monitor adherence to SOP.